Appropriate Email Address

A new requirement is being introduced for all companies to maintain a registered appropriate email address. This will be an email address which, if emails sent to it by the Registrar, would be expected to come to the attention of a person acting on behalf of the company. 

If a company fails to maintain an appropriate email address without reasonable excuse, then an offence punishable by a fine is committed by the company and every officer of the company in default. 

An email address will allow the Registrar to communicate with the company to provide updates, notices, and reminders and for the Registrar to send documents or information electronically to the company. The email address will not be visible on the public register for public inspection.

A company may change its registered email address by giving notice to the Registrar – this will only be effective once the notice is registered by the Registrar.

Existing companies must deliver a statement of registered email address with its next confirmation statement after the law comes into force. For newly incorporated companies, registration documents must contain a statement of intended registered email address of the company, which again must be an appropriate email address.