Employee Data Protection

If a business collects and uses any kind of personal data about individuals (employees and contractors, for example) it will be subject to the requirements of the UK's data protection legislation. This consists principally of the UK GDPR (the EU GDPR retained in UK law under the European Union (Withdrawal) Act 2018) and the Data Protection Act 2018. Managing employee data protection is essential for both legal compliance and ensuring the trust and privacy of your workforce. To effectively protect employee data, appropriate data protection policies and privacy notices should be established that outline the business's commitment to data privacy and security.

The data protection policies within the link below are focused on context and applicability to personal data relating to employees. As an employer you are a “data controller” under the data protection legislation and, in that capacity, the employee data subjects have certain rights and the business has corresponding obligations. Data Protection Policies in respect of customers/clients, suppliers and commercial partners can be found at Data Protection Policies. An Employment Data Protection Policy defines how employee data will be handled within the company/business and should align with relevant data protection laws as defined above.

The selection of privacy notices within the link below covers not only employees and contractors but also job applicants, interviewees and workers. The notices inform employees (and job applicants, interviewees and workers) about the types of data collected, the purpose of data processing, who has access to the data, and their rights regarding their data.

To support the employees' rights and to facilitate communication between employees and employers a sequence of templates from an Employee Subject Access Request Form to a choice of acknowledgment letters from the employer are also available from the relevant link below.

• Employment Data Protection Policies
• Employment, Contractors' and Workers' Privacy Notices
• Employee Subject Access Requests

Employee Data Protection is part of Employment. Just £35.00 + VAT provides unlimited downloads from Employment for 1 year.